It seems like there is a way out to make everything smart and hi-tech these days. Firstly, there were home automation systems, and now it is office automation. Well, have you ever wondered why you need to implement smart office automation?

We are human beings, and we tend to forget a few essential things like switching off the lights, printers, coffee machines, AC, etc. This increases energy consumption which leads to paying more electricity bills. Business owners will want to reduce such costs.

What is office automation?

Designing a smart office is not bizarre anymore. Where office automation has solved multiple issues for many companies, these smart office systems using IoT extend help to technical systems and help in management, building access, and other internal systems.

According to the latest report, the market of smart office systems is expected to register a CAGR of 13.6% by 2024

An office space equipped with wireless embedded devices connected to the internet represents an intelligent ecosystem that automatically relies on various operations and monitors controls.

What is the Purpose of Implementing Smart Office Systems?

New smart office automation is a tool that enables us to manage our daily routine in the workspace without any human intervention. These technology-based systems helps to collect, organize, and analyze everyday tasks. The primary purpose of office automation includes:

  • Minimizing human errors
  • An increase in productivity and areas of opportunities improved
  • Faster TAT for complex tasks
  • Providing ease to employees from non-automated task
  • Preservation and traceability of compliance

Thanks to the pandemic, many processes and tasks that employees dreamt of completing using technology have now come true. However, if office automation using IoT aims to ease human effort, let’s learn what smart office technology of 2024 is used.

Top Smart Office Technology & Smart Office Automation Tools

As we discuss modernizing the office, the latest technology assists users in performing daily tasks. But, do you know which technology is superior today?

Internet of Things (IoT), and the main agenda of this technology is to interconnect the smart devices and reduce the workflow, streamline routine jobs, and make the work environment more reliable and convenient for employees.

You must be wondering how IoT based office automation can help. Isn’t it?

Let’s dive into the crux of transforming your old office into a smart one with IoT technology.

What is IoT for Smart Office & Advantages of Using It?

IoT technology allows several devices in the office to connect with smart devices, letting IoT control them. As we know, automation in daily tasks can reduce human intervention; therefore, using smart technology like IoT will surely increase efficiency.

There are various methods to take advantage and transform it into a smart office system using IoT. Let’s have a look at it.

Cutting Down on Energy Consumption

Use devices that work on a timer. Businesses choose to incorporate LED lights located on the floor and walls that switch on when someone enters a particular area and automatically switches off when they leave.

This helps in tracking energy consumption significantly. Similarly, there are smart switches used in companies where control is just a tap away. Factories and manufacturing units can control this device with an app.

Weather Control

Where every office is equipped with air conditioning and heating, IoT-based smart automation can manage the office’s climate. Remotely operated devices will operate and adjust the temperature according to the time of day. It is also possible to control the blinds according to the heating and cooling.

Here’s a case:

Let’s consider an employee sitting close to the window is about to feel the scorching heat. The smart blinds will receive the signal and automatically close down, receiving the sensor information for the adjustment.

Security Solutions

Security solutions can go beyond just surveillance. You can now manage cameras remotely using voice and face commands. This helps businesses to track the in and out of every individual visiting the office.

Hence, security systems will save costs for security personnel. So, the smart systems for the office generates reports and warnings for real incidents, if any.

Along with smart security systems, it eliminates the risk of physical theft. This is the major advantage for major industries.

Scheduled Systems

Using IoT technology, optimizing several people with their compliance and safety practices becomes easy. This means offices can be more efficient allowing the employees to automate the menial tasks.

For example,

  • Biometric smart sensors for easy access to employee monitoring.
  • Smart Inventory using RFID tags reduces spending hours in updating paper documents manually. It gives precise look into assets.
  • Smart Gas/Smoke Sensors are important for the safety of the office premises. These sensors alerts when any gas or smoke is detected.

Hence, with all the above-explained advantages of using Internet of Things smart office automation, you can convert your smart office ideas to reality to help the employees work happily.

Next Human Question

How you will implement it?

Let us give you an answer for the same.

Implementing an IoT Smart Office Automation System – How?

The advantages of using automated office technology for a smart office are easy to understand. Every company would also welcome and appreciate such smart changes to improve accuracy and increase profit margins.

Though the process is overwhelming, with an ordered approach, implementing a smart technology-based automation system is manageable.

Let us study a few examples of IoT office solutions that you can implement in your office.

Applications of smart office IoT projects

As we all know, digital transformation is crucial for offices; what matters is making the work environment efficient and exciting for employees who spend their maximum time at work. Hence, it becomes necessary to boost their productivity.

Now that you have already read about the basic advantages of using IoT for a smart office, let us delve into some of the great examples of applications that we have collected to model your workspace.

Smart Assistant

Are Alexa and Siri helpful in businesses?

Certainly not!

It helps for smart home better than any business. It is important to have one business assistant these days. Virtual assistants like IoT devices can sync up with numerous devices used by workers, which helps assist with weather updates, current exchange rates, meeting trackers, etc.

IoT for Tracking Devices

With an IoT tagging device, you can find your smart device located anywhere in the office and avoid wasting hours of work looking for it. Though many offices still prefer using office-owned devices, it requires constant monitoring, and IoT-enabled tracking will help you find the devices in just a few seconds.

Environment Tracking Tools

Are you aware of what’s happening in the office? How are the machines and devices working? How would you know if they are broken or if the thermostat isn’t working?

Everything has just one answer- an IoT-based environment tracking tool. This smart office device application is responsible for diagnosing your office space like internal and external temperature, humidity, the machine’s working position, and data reports.

Smart Lighting

Smart Lighting

There are instances where employees forget to switch off the lights and the computers at the end of the day. This increases the electricity bill. But, with the advancement of technology, we can implement smart lighting systems. The internet of things office automation will help you forget these issues.

The employees will learn their schedules for switching on the light and adjusting the color and brightness to prevent eye strain.

Smart IoT Meeting Rooms

How often have you faced a situation when you need a conference room for a meeting, but it’s already been occupied by another team?

Well, many times the schedule of your meetings is haywire and not aligned. This is exactly when IoT comes in handy; it helps create a smart booking system for meeting rooms. Install and share the screens with the team to avoid time spent on coordination.

That’s all about the applications that will help transform a traditional office into a smart one.

SEE ASLO: Are you still wondering how to implement an IoT enabled smart office system? Let’s have a talk!

Let’s have a glance at the below statistics that predicts the number of IoT devices used worldwide.

IoT Connected Devices Statistics

Why Develop a Smart Office Automation with Us?

Our organization is the best example when it comes to implementing smart office automation. With 20,000 sq.ft. office area and over 300 employees, we have transformed our office into a smart one by using cloud integrated and sensor enabled smart devices like Lights, AC, Printers, Security systems, Smart windows, and Coffee machines.

Adding more to it, our team has developed these devices that include fixed automation, programmable automation and flexible automation. So, being the core developers of office automation devices, we can help you with the same.


“The smart offices of the future are waiting, you better walk along with it or you may lose a golden opportunity.”

Though IoT became popular not so long ago, many devices have been developed in the market for office automation. Every business should start using it at least from now.

Using IoT-enable devices help increase productivity and manage simple workplace tasks. Offices should definitely take advantage of the rising technology to change workspaces into smart ones. Besides, you can always reach out to us to develop IoT-based smart office automation solutions.

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Mahil Jasani

Article By

Mahil Jasani

Mahil Jasani began his career as a developer and progressed to become the COO of Excellent Webworld. He uses his technical experience to tackle any challenge that arises in any department, be it development, management, operations, or finance.