Incentive Plus Events
AI-driven Invitation-Only Event Organizing Website
We built an AI-integrated, invitation-only event-hosting platform for a client based in Hong Kong. It enables event organizers to host conferences, meetings, online trade shows, open mics, sports events, etc., and create customized invitee guest lists.
TEAM
6 Members
DEVELOPMENT TIME
4-5 Months
SERVICES
Admin & Organizer Panels, Website front-end & backend Development, UI/UX
CLIENT’S LOCATION
Hong Kong, China
INDUSTRY
Entertainment (Events Software)
TARGET USERS
Event Organizers & User Attendees
What is this AI-based Events Platform All About?
Socializing is more than just a social obligation. It’s a fundamental human need. However, the global pandemic had put a full stop to attending events. Even worse was the financial loss suffered by the events and entertainment industry. Gradually, when people started stepping out, there was still one thing missing. A centralized platform for posting event details. Soon, our client, Kidd Wong, came up with the idea of launching an AI-enhanced event organizing website, through which event organizers could host various gatherings like conferences, school/college meetings, and more with smart automation.
Available in two languages, English & Chinese, it is an outstanding AI-driven event management and planning solution. Using machine learning, it offers smart recommendations, auto-tagging of events, and dynamic scheduling tools that outperform existing competitors.
This is not open-source but an invite-only platform like Clubhouse. Our development team implemented advanced caching and AI-based load prediction to ensure minimum slowdown and real-time responsiveness. The website has backup servers to support a thousand users simultaneously. To know more, keep reading this portfolio article section by section.
The Outcomes of an AI-based Event Organizing Website
There are three sets of stakeholders who use the platform. Let us give you an overview of each user panel.
AI-driven Web App for Event Guest Users
- The attendees can log in through the credentials they have received from organizers and check out the event details. (name, time, event venue, theme, etc.)
- Users can get more lucky draw tickets by watching video ads and answering quizzes.
- With those tickets, the AI algorithm allows one to redeem lucky draw prizes.
- Guests can get through the entry by scanning the QR code.
- Attendees can use the AR background and face filters and take selfies. Later, they can post the same on the event photo booth, which the event organizer will then see.
Web Panel for Super Admin/Client
- The super admin has all the rights to control the AI-hosted platform since he/she is the owner.
- He can allow or disallow the hosts from creating events like conferences, fests, party celebrations, competitions, etc.
- Also, he can keep an overall check on all the activities through AI analytics on his platform. Like, he can check the photo booth uploads, QR codes scanned, number of guests, and upcoming events in the dashboard.
Website for Event Planners/Organizers/Hosts
- The event organizers are responsible for creating the events and are the only authorized personnel to make the guest list and share the entry credentials/QR details with them.
- Using this meeting planning software, they can host various events like conferences, meetings, lectures, stand-up comedy, etc.
- Hosts invite guest users, provide them with login information, and enable their QR code entry access.
- They can also enable the event live streaming via broadcast, chatroom, etc.
- Announce and give out prizes to lucky draw winners.
- In the end, they can generate reports for their event to know how many people attended the event, who entered at what time, etc.
Insights into How We Developed Robust Event Organizing With Top-notch AI Integrations
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Extra Mile of Efforts in Project from Excellent Webworld Team
We understand how important the project is for each client. We treat our clients’ products as our products. For this, we go the extra mile, burning the midnight oil if required, but ensure to deliver only the best results. A successful product is the result of our teamwork.
Our client, Kidd Wong, wanted us to integrate some uniquely desirable functionalities, such as AI-driven Projector Screening through real-time LIVE Broadcast.
Not all event platforms are available for use on various devices. So, in addition to creating a mobile-responsive website compatible with PCs and iPads, we also utilized AI-powered scaling algorithms to ensure seamless compatibility with larger view projector screens. The AI system automatically adjusts the broadcast quality based on real-time network conditions to maintain performance and smooth LIVE screening. We used clean coding patterns for the entire project. It did take us a while to work with such a high resolution, yet we made it happen!
Adding more to this, we relentlessly provided AI-driven bug detection and post-deployment support for three months to our client’s team. This involved spotting and fixing bugs and making it a smoother experience for all the users.
Technology Stack Used in Creating AI-based Event Planning Software
Event Platform Features We Integrated into the Panels
Functional Website for Event Guest Users
Web Panel for Super Admin (Client)
Web Panel for Event Hosts
Colors & Typography
Snippets of the AI-Powered Event Management and Planning System
We made a smooth-functioning, lightweight website that is responsive in all device types – mobile, iPad, desktop, laptop, etc.
Challenges & Solutions in the Course of Project Development
Solution :
We integrated the platform with the most cost-effective and lightweight third-party API. This is typically done using CodeIgniter PHP. However, our skilled developers made it possible with Python. Users can click real-time selfies.
Solution :
We formulated two ways of announcing the lucky draw winners. The bulk winner announcement can be made in two ways – automatic via the spinner and random manual selection. In the new upgrade (yet to be released), we are working on announcing bulk winners at once.
Product Owner’s Words…
“I must say this is not the first project with Excellent Webworld guys. They have been delivering digital solutions to me and my team for a couple of years now. Today, Incentive Plus Events is one of the best platforms for events planning. In fact, they give me reminders for scheduled meetings for sprints and discussions. All good! Looking forward to the upgraded version of the website.”
Kidd Wong
Incentive Plus Events, Founder
Build Your AI-Driven Event Organizing Website With Us!
There are tons of event planning websites and platforms that we can help you to build. It can be a ticketing system, attendee engagement solutions, an event company website, an attendee check-in tool, and so on. Informal/entertainment events like exhibitions, internal meetings, house parties or formal gatherings like school office, or college meetings — we have got you covered. We can build party planning or conference scheduling software for you.
For your next digital event organizing website or platform venture, choose the industry’s best app and website development services to achieve your business goals.
FAQs
How to create a event managing/planning/organizing/promotion platform?
Building an event planning/organziing website involves looking for an expert and experienced app or website development company. Apart from that, you should have strong in-depth research wherein you compare the existing apps/softwares of the same industry.
How long would it take for your team to build a virtual or digital events management platform?
Developers at Excellent Webworld would deliver this project within 13-14 weeks.
How much does it cost to develop an event management platform?
A rough estimate can be around $20000 to $35,000. However, discuss your requirements with our team for a better understanding.
Why choose Excellent Webworld to create an event management and planning platform?
Who’s better than someone with experience in developing, designing, and deploying a digital event software/website leading the market? Reach out to us for more information on how to get started!
