Outsourcing mobile app development projects can be a daunting task, especially for business owners and project managers who have little experience in this area. However, with the right tools and best practices in place, outsourcing a mobile app development project can be an effective way to bring your ideas to life.

In this blog, we’ll explore the best practices and tools for managing outsourced mobile app development projects, including clear communication, defining project scope and objectives, setting realistic timelines and milestones, and following an agile methodology.

By the end of this blog, you’ll have a better understanding of how to manage to outsource mobile app development projects and the tools and best practices needed to ensure success.

Why Outsourcing is Preferable: Statistics and Data

1. According to grandviewresearch, The global business process outsourcing market size was valued at USD 261.9 billion in 2022 and is projected to expand at a compound annual growth rate (CAGR) of 9.4% from 2023 to 2030.

2. A survey conducted by Deloitte found that 59% of businesses outsource to reduce costs, 57% outsource to focus on core business functions, and 47% outsource to improve service quality.

3. The global IT outsourcing market is expected to grow by $98 billion from 2020 to 2024, expanding at a CAGR of 5%.

4. About 300,000 jobs get outsourced out of the US each year. A study by the Outsourcing Institute found that outsourcing can reduce labor costs by up to 70%.

These statistics highlight some of the key reasons why outsourcing is a preferred option for many businesses, including cost savings, access to expertise and new technology, and improved service quality.

Outsourcing and offshore app development are often used interchangeably, but there are some key differences between the two.

  • Outsourcing– Here, the responsibility for the work is given to a third-party. They have to deliver as per the contract and may or may not work dedicatedly for the client.
  • Offshoring– Till the project completes, they’ll be employees of the client. In that specific project, they may work on one task or several daily tasks like a regular employee as they dedicate the mentioned time to that particular client only.

In this article, we have mentioned the terms concerning their meaning only. But in the above statistics, outsourcing acts as an umbrella term and does include offshoring.

See Also: Offshore Software Development: Know How to Maximize Your ROI

Best Practices for Managing Outsource Mobile App Development Projects

Effective project management is critical for the success of outsourced mobile app development projects. To ensure that the project is completed on time, within budget, and to the desired quality, it is important to follow best practices that cover the entire project lifecycle.

A. Planning Phase

  1. Defining project scope and goals: Before beginning any outsourced mobile app development project, it is crucial to establish clear objectives and deliverables. The project scope should be well-defined, and any potential risks or limitations should be identified and addressed upfront.
  2. Creating a project timeline: Once the project scope is defined, a timeline should be established that includes milestones and deadlines for each phase of the project. This timeline should be realistic and account for potential delays or unforeseen issues.
  3. Establishing communication channels and protocols: Clear communication is critical to the success of any outsourced project. Communication channels and protocols should be established early on to ensure that all stakeholders are informed and that there are no misunderstandings.
  4. Setting up project management tools and software: Various project management tools and software can help manage outsourced mobile app development projects, including Trello, Asana, and Jira. These tools can help track progress, assign tasks, and manage communication between team members.

B. Execution Phase

  1. Regular project updates and meetings: Regular updates and meetings should be scheduled to keep all stakeholders informed of progress and address any issues or concerns.
  2. Clear communication of changes in scope or timeline: If there are any changes in the project scope or timeline, it is essential to communicate them clearly and promptly to avoid any misunderstandings.
  3. Ensuring quality control and testing: Quality control and testing are critical to ensuring that the final product meets the agreed-upon specifications and functions properly.
  4. Monitoring progress and addressing issues proactively: It is essential to monitor project progress continually and address any issues proactively to avoid delays or other negative impacts.

C. Post-Development Phase

  1. Conducting a thorough review of the project: Once the project is completed, a thorough review should be conducted to evaluate its success and identify any areas for improvement.
  2. Closing the project and providing feedback: The project should be officially closed out, and feedback should be provided to all stakeholders, including the outsourced development team.
  3. Evaluating the success of the project and the outsourcing partnership: The success of the project and the outsourcing partnership should be evaluated based on the project’s outcomes, the quality of the work, and the overall experience of working with the outsourced team.

Navigating Challenges in Outsource Mobile App Development

Outsourcing mobile app development projects can bring many benefits, but it also comes with unique challenges. Here are some of the most common challenges faced when managing outsourced mobile app development projects:

A. Communication and Time Zone Differences

One of the most significant challenges of managing outsourced mobile app development projects is communication. With team members in different time zones, it can be difficult to find a time that works for everyone to communicate effectively. Additionally, language barriers can also lead to misunderstandings and miscommunications.

B. Lack of Transparency and Control

When outsourcing mobile app development, it’s important to have transparency and control over the project. However, this can be challenging when working with a remote team. It’s essential to establish clear communication and set expectations from the beginning to ensure transparency and maintain control over the project.

C. Quality Control Issues

Ensuring quality control is critical for any mobile app development project. However, it can be challenging to monitor quality when working with an outsourced team. It’s crucial to have a system in place for regular testing and quality assurance to catch any issues before they become major problems.

Despite these challenges, effective management practices and tools can help overcome them and ensure the success of outsourced mobile app development projects.

Tools and Software for Managing Outsource Mobile App Development

When managing outsourced mobile app development projects, project managers need to leverage the right tools and software to streamline processes and ensure effective communication among team members. The following are some commonly used tools and software for managing outsourced mobile app development projects:

  1. Project management tools: Project management tools like Trello, Asana, and Jira can help teams stay organized, track progress, and communicate effectively. They allow team members to assign tasks, set deadlines, and monitor progress in real-time.
  2. Source control Tools: Some popular options include Git, SVN, Azure DevOps, Bitbucket, and AWS CodeCommit. These tools provide a centralized repository where team members can access and make changes to the codebase. They also allow for branching, merging, and rollbacks, which can be useful when working on complex projects with multiple contributors.
  3. Communication tools: Effective communication is key to successful project management, and communication tools like Slack, Zoom, and Skype can help teams stay connected and collaborate seamlessly across different time zones.
  4. Collaboration tools: Collaboration tools like Google Drive, Dropbox, and Box can help team members work together on documents, share files, and collaborate on tasks in real-time.
  5. Quality assurance tools: Quality assurance tools like TestFlight and Crashlytics can help teams test and monitor the performance of their app throughout the development process.

By leveraging these tools and software, project managers can ensure that their outsourced mobile app development projects are on track, within budget, and delivered on time with high-quality results.


By implementing the right tools and best practices, businesses can streamline communication, ensure project milestones are met, and ultimately achieve successful outcomes. Moreover, by leveraging remote teams and agile methodologies, businesses can stay flexible and adapt to changing requirements, while also tapping into a global talent pool.

With the right approach to outsourcing mobile app development, businesses can achieve their goals on time, on budget, and with high-quality results.

Looking for a reliable outsourcing partner for your mobile app development project?

Look no further than Excellent Webworld. Our team of experienced developers and project managers is well-versed in agile methodologies and remote team management. Contact us today to know more about how we can help bring your app idea to life.

Mahil Jasani

Article By

Mahil Jasani

Mahil Jasani began his career as a developer and progressed to become the COO of Excellent Webworld. He uses his technical experience to tackle any challenge that arises in any department, be it development, management, operations, or finance.