From the clunky cash register to the web-based POS system software – the management process in retail stores and restaurants has gone through a slow but very promising technological change.

An increasing trend in Cloud-based PoS systems among retailers and restaurants makes it one of the most sought-after tools in stores and restaurants.

In this article, we will go through the Past and the present of the PoS system. In addition, During the whole article, we will guide you through the best features of the modern-day PoS system and how it can help you to manage your staff, inventory, and other store-related operations.

Not only this but the article also hides the best startup idea on the PoS system which can make you your own boss! Yes, you heard it right!

Let’s proceed and dive deeper into the journey of the latest cloud-based PoS software and know what it used to be

Table of Content

What is PoS?

I know when I say Point of sales (PoS) you imagine a big bulky machine near the exit of a store. What you are seeing is true but a complete revolution has occurred. Let me explain to you what new-age PoS software is with a twist.

The latest PoS now comes in a compact form. As a result; now it is much more efficient in handling your staff, inventory, billing, and sales.

Let’s rewind the history of PoS and see what the ancestor of the system used to look like and what it consisted of!

The Past of PoS Systems

Cash Registers PoS

Well, the Image is self-explanatory. In detail; cash registers were used to give businesses the ability to ring up sales, store recipes, and, calculate taxes. You could also use it to generate the end-of-the-day reports for balancing the register and performing basic sales tracking.

But Lack of analytics & reporting and the inability to embed new technologies made cash registers obsolete.

The Present of PoS Systems

Today the cash register is an old man’s weapon now. Nowadays PC based POS systems and tablet-based PoS systems are trending.

Today’s POS comes with a lot of features that facilitate you to run your business smoothly. They have the ability to track inventories, log employee hours, manage customer relationships, and a lot more.

You can choose today from a wide variety of hardware. For the basic requirement, you can buy a tablet, cash drawers, credit card scanners, and a receipt printer. In addition, there are other components you can buy such as a barcode scanner, a kitchen printer, scales, and extra tablets for servers to get the orders digitally.

These days PoS systems come in two models.

  • Traditional PoS system – Known as Legacy or On-premise
  • Cloud-based PoS system

Let’s clear the doubt between these two

What is the Traditional PoS System?

Traditional PoS System

This kind of system stores the data on the local servers and runs on a closed internal network.

For example, it’s like storing your family photos on the desktop of your own PC.

These systems come with a lightweight and significantly lower hardware cost than a cash register. All you need is to install customized software according to your use. The PoS provider helps you integrate the software and the system.

What is a Cloud-based PoS system?

Top Cloud based Mobile PoS System

Cloud-based PoS systems are also referred to as software as a service or web-based PoS. In this kind of system, your data is stored on the remote server, and makes the information is accessible online.

It’s like using Gmail and Facebook. You can get your data from the cloud anywhere. So you can manage your store on the go.

One of the benefits of cloud PoS systems is, I small of It can be a great startup idea.

It allows monthly subscription packages. So the store or restaurant owner can start using the software for a decided monthly subscription fee.

SEE ALSO: Are You Looking for an Efficient Digital Solution for Your Restaurant?

Let’s compare them profoundly:

Traditional (legacy) PoS Cloud-based PoS (web-based PoS)
Cost $30000-$45,000 annually $7000 – $20,000 one-time investment
Software used On-premise installation Cloud hosted(online)
Hardware Stationary terminal Tablets & Mobiles
Payments Upfront license fee + monthly maintenance One time investment
Data storage Internal back office server Remote cloud servers
Maintenance On-premise Secure remote access
Limitations Stationary hardware, data accessibility, system integration Internet-reliant

Why Does Existing POS System Software Need Upgradation?

You might ask why should I upgrade my traditional PoS system software. They work fine!

Well, your staff needs a compact system and you need anytime-anywhere management software.

Many retail shop owners spend a small fortune buying and updating such retail PoS systems. Although; there are certain problems with existing software-based PoS systems that we aim to solve.

  • High Cost Than Cloud-Based

The PoS system cost is high and also the maintenance and upgrading price is more compared to the cloud POS system.

  • It Requires More Space

Huge Machines and devices take up space in the store where you could have set up a whole new shelf.

  • Bulky

The older billing systems in restaurants, cafes, Stores, Shops, and hotels are very bulky and hectic to use.

  • Paper Bills

Bills are just a waste of paper and energy to set up printers and maintain them. New trends are direct email or SMS.

  • Order & Inventory Management

Management becomes hectic with such systems and if the system goes down everything halts, which means a loss to the business.

Why Cloud-Based POS Systems Are the Best?

It comes with a mobile app for customers as well!

There is a complete revolution coming that has changed how PoS systems look and work. Since 2014, iPad and Mobile PoS apps are on the rise and have made their way to almost every major country. And so these web-based PoS systems have leveraged that benefits to make your store operation mobile.

It’s one of the best mobile PoS systems that offer centralized or single-view systems for vendors to stay in command of various channels and stores. Many new features were added that were never tried before with the older legacy PoS systems.

Cloud-based point-of-sale systems, known as SaaS, are gaining popularity due to features such as cheaper prices, better mobility, and simpler management. Partnering with a respected vendor, such as clover app development services, provides smooth integration and continued support.

Benefits of the Cloud-Based PoS Systems

  • Small Size

First of all, we have reduced a lot of PoS system hardware to the minimum so that the problem of bulky systems is solved.

  • Smart Menu

In restaurants and cafes, waiters can go to the table and take the order directly on the iPad. Print receipts and orders remotely from any location to the cash counter or the kitchen.

  • Printer Connection

Do you need printed receipts or additional hardware for your store? Our app is capable of integrating all the billing system hardware that is IoT enabled.

  • Fingerprint Security

Fingerprint-based system access for all the employees of the store.

  • Smart Hardware Integration

All the hardware is connected using IoT so there are no worries about the system going down or managing it from anywhere.

  • Cloud PoS Customer App

The customers can give orders straight from the table using the Cloud PoS customer app and their orders will be served directly to the table.

  • Email Invoice

The sales receipts can be sent via email/SMS so there is no need of wasting time and money on paper bills.

  • Easy Offer Management

Deals, loyalty programs, and Offers can be offered to the users via the app. This is a feature that we have brought for the first time in a PoS system. None of this was possible with older PoS machines.

  • Social Media Integration

Social Media Platform Integration for vendors and users to share their favorites and store specials for the day.

  • Admin Management

The Admin has privileges like employee management, inventory system, orders, deliveries, accounting software, etc.

  • Reports

Admin vendors can receive a detailed report of any factor that they wish to observe like sales for the month, total inventory cost, orders, etc.

What did Your Customers get from Web Based Mobile POS System?

Besides the vendor app, there is a very profitable reason to go with Cloud-based PoS. It offers a mobile app for your users/customers to order from your stores.

The end-users need to download a single app for all their nearby shopping needs. Every vendor that is integrated with this Cloud PoS will be shown to the users in their app.

They can choose their preferred vendor and then choose all the items that they want to purchase. If the vendors provide delivery services, the user can choose that or pick up their parcel from the store.

Cloud based pos app user

Now let’s come to the business model for the same!

How Web-Based Point of Sale as a Service Can Be a Great Startup Idea? (PoSaaS)

If you want to start your own business then selling PoS software to retail stores and restaurants can be the best business idea. POS software system for sale is the perfect business start-up for any entrepreneur who wants to make it huge in 2024.

You might ask how does it work?

You can build your own PoS system by hiring a restaurant app development company. Later you can sell the software (in this case an app) to various vendors on a monthly subscription-based model.

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Cloud-based PoS Systems seem a very promising alternative to current PoS system software. It is probably the best mobile PoS solution out there that gives a lot more than any other solution in the market.

If you run a restaurant or a retail store then web-based PoS can be a silver bullet solution for your business. Not only for users but for someone who wishes to make a fortune from this amazing PoS system, it’s an excellent startup idea.

Mayur Panchal

Article By

Mayur Panchal

Mayur Panchal is the CTO of Excellent Webworld. With his skills and expertise, He stays updated with industry trends and utilizes his technical expertise to address problems faced by entrepreneurs and startup owners.